Roles and Relationships Between Family Medicine Faculty and Residents

Our study used a mixed-methods design that collected both quantitative and qualitative survey data.¹⁰ All research was granted exempt status from the Colorado Multiple Institutional Review Board (#23–2558).

We used convenience sampling via email sent through three different channels, with the intent of representing a broad swath of residency faculty:

• Individual email to the family medicine residency program directors who were listed on AMA’s FREIDA website;

• List serv email to STFM’s Families and Behavioral Health Collaborative; and

• List serv email to STFM’s Pharmacy Collaborative.

Each email included a brief description of the purpose of the study, inclusion criteria, and a link to the study’s survey on a secure online survey platform. The STFM email messages requested that the recipient complete the survey, whereas the email messages to program directors requested that the recipient both complete it themselves and send it along to their faculty. The survey included four sections: (a) basic demographic information about the respondents and their residencies, (b) questions about activities involving faculty and residents, (c) presence of residency policies regarding faculty and resident relationships, and (d) a qualitative question requesting an example of a concerning boundary crossing between a faculty member and resident(s) from their program (Table 1).

Our study used a convergent mixed-methods design,¹¹ where both quantitative and qualitative data were collected concurrently, analyzed independently, and findings then integrated during interpretation to comprehensively examine faculty-resident dual relationships. We used descriptive statistics to summarize and describe the sample. We ran frequencies, correlations, and χ² tests to assess for significant differences among the Yes/No answers between the type and location of residencies and faculty type.

For an in-depth exploration of residency faculty and their views on dual relationships, we analyzed the open-ended question using thematic synthesis.¹² Through this process, we parsed out analytical themes from incidents of inappropriate dual relationships and the faculty’s thoughts about those incidents. The three authors, analyzing the data separately, defined descriptive themes from the extracted data and then defined analytical themes in relation to the data and research questions. The group discussed themes emerging from the extracted data to avoid bias toward a certain outcome. Through this coding method, the authors were able to quantify and bring to light further implications for dual relationships within family medicine residency programs.

Of the 740 email messages originally sent to program directors, 90 were undeliverable, leaving 650 viable email recipients. The listservs for the Families and Behavioral Health Collaborative and the Pharmacist Collaborative included 320 members and 57 members, respectively. All told, we received 213 survey responses, resulting in approximately a 21% response rate. Among respondents, the most frequent demographic descriptions were female (64.8%), Caucasian (85.4%), and physician faculty (69.5%). Residencies in urban settings (43.7%) and community-based programs (43.7%) constituted the largest proportion of respondents. Most programs (60.9%) accepted two to eight residents per year. See Table 2 for detailed demographic information.

The most frequently reported dual relationships included social comingling (68%), providing minor medical or behavioral services (54%), and maintaining personal relationships (36%; Table 3).

The least commonly reported dual relationships included obtaining favors or services from residents (3.3%), engaging in moonlighting contracts with residents (1.4%), and renting housing to residents (0.5%). These findings suggest that informal and routine interactions (eg, comingling and providing minor services to residents) are more prevalent than formal or resource-based relationships.

We conducted χ² analyses to examine potential differences across demographic and program variables, including gender, race/ethnicity, faculty type, residency location, residency type, and number of residents accepted per year. We found significant differences only by faculty type. When comparing physician faculty and behavioral faculty, the only significant associations (Table 4) we found were for two items related to offering services to residents. Question 4 (minor medical/behavioral services provided to residents) resulted in a χ² of 13.252 (P = 0.004, V = 0.25). This finding indicates that behavioral faculty were significantly more likely to report providing minor medical/behavioral services, as evidenced by the higher-than-expected “yes” responses (41 observed vs 30 expected; standardized residual=+2.01). Question 5 (intensive medical/behavioral services provided to residents) resulted in a χ² of 11.081 (P = 0.011, V = 0.26). This finding indicates that behavioral health faculty were significantly less likely to report providing intensive services, as shown by the lowerthan-expected “yes” responses (8 observed vs 13 expected; standardized residual=−2.08).

Faculty reported a lack of awareness of policies governing dual relationships. Only 23.9% described awareness of policies addressing personal relationships, 22.3% were aware of policies related to medical/behavioral services, while 17% reported policies covering financial/contractual relationships. Of concern, 59% of respondents reported not being aware of any policies on these topics.

Seventy respondents (33%) provided examples of “concerning boundary crossings” between a faculty and a resident. These examples can be divided into three categories: 71% described a social boundary crossing, 36% described health care provision, and 11% described financial or contractual concerns (Table 5). The respondents also described some antecedents that predicted or explained the boundary crossings, and they described the problematic outcomes that boundary crossings caused for the faculty member and/or their colleagues.

Our study had four important findings.

Dual relationships such as social comingling, providing minor medical or behavioral services, and maintaining personal relationships were among the most frequently reported interactions. These types of relationships reflect the informal, day-to-day interactions that are likely to occur in residency programs. Interestingly, the least commonly reported dual relationships—such as favors or services from residents, or renting housing—suggest that faculty are less inclined to engage in more formal or contractual relationships with residents. These findings may indicate that faculty are more comfortable navigating informal or collegial interactions than navigating more clearly defined or transactional relationships.

Behavioral health faculty, in particular, were more likely to engage in minor health care services (eg, facilitating support groups, assisting with test-taking anxiety), which may align with their training and the supportive roles they play within residency programs. Of note, family medicine residencies are required to provide wellness services to residents, and activities such as facilitating support groups are frequently part of the formal job descriptions of behavioral faculty. However, behavioral health faculty were less likely to provide intensive services, suggesting that these faculty maintain clear professional boundaries regarding more formalized therapeutic relationships. Conversely, physician faculty were more likely to provide intensive services, potentially reflecting their broader scope of practice and the tradition of physicians providing services to all in their community and workplace.

We were surprised to discover the absence of statistically significant differences between larger and smaller residencies, residencies in urban areas and rural areas, and universitybased residencies and community-based residencies. In each of these cases, we had assumed that the latter would be more informal and family-like than the former.

Only 42% of respondents described awareness of institutional policies to guide faculty in creating social, clinical, and resource-related relationships with residents. Possibly that limited awareness of policies at the faculty level does not equate with lack of policies at the institutional level. However, our literature review also demonstrated few policies at the level of the major institutions that guide medical education (eg, ACGME, Liaison Committee on Medical Education [LCME], AMA, and STFM). The absence of clear guidelines leaves faculty to navigate these complex dynamics without institutional support, increasing the risk of boundary crossings and unintended consequences for both faculty and residents. Given the well-documented challenges of balancing mentorship, wellness support, and evaluation roles, this lack of policy could represent a significant concern.

We intentionally left this question open-ended so that faculty would not be influenced by how we would define “concerning boundary crossings.” The responses they provided varied widely, from partying with residents, romantic/sexual relationships, stalking, providing primary care services to residents, requesting medical services from residents, requesting paid or unpaid support services from residents (eg, pet care), and renting homes to residents. Faculty described how these interactions caused difficulty for the residents, the faculty members, and the residency as a whole. They also described contextual and personal characteristics that helped to explain why crossings would have occurred (eg, with early career faculty, in earlier times when policies were less stringent, and in resource-limited areas). These crossings highlight the need for policies and residency cultures that reinforce ethical and clear boundaries between faculty and residents.

Based on our literature review, we found general guidance from professional organizations about faculty/resident relationships, but not specific guidance on the various types of nebulous professional interactions between faculty and trainees. Our findings suggest that residencies and faculty members would benefit from more specific guidance about best practices. Residencies and faculty members frequently lack guidance about best practices for managing noncurricular roles with residents and the impact that these relationships can have on residents, faculty, and the program. This lack of guidance could lead to different experiences and expectations for faculty and residents. Other professions have more specific ethical guidelines and recommendations than medical residencies in this regard.

Our data and the broader professional literature provide a sense that expectations are changing for residencies. These changes pull residencies in two different directions. That is, residencies might be limiting the provision of health care services between faculty and residents but, at the same time, are being asked to ensure wellness for residents. We are not aware of any data that suggest this tension impacts the wellness of residents.

While our sampling strategy aimed to capture a range of residency types and faculty roles, our findings reflect only the perspectives of those who responded and should not be assumed to represent all US family medicine residency programs. Overall, the participation rate in our survey was low, and our respondents might overrepresent female faculty. As a result, our data possibly reflect a subset of faculty and do not reflect the beliefs and experiences of the broader community of family medicine educators. Our data collection relied on participant recall and awareness of residency policies, both of which might not be reliable.

We are concerned that our question regarding minor clinical roles for behavioral faculty might have confused participants. The question was about providing services outside the curriculum structure, but respondents then gave as examples “support groups or Balint groups,” which are frequently part of the curriculum and part of the job description for behavioral health faculty. That said, a concern is that some faculty are required to provide a curricular element that could also be described as a health care service. While we provided definitions and examples for “minor” and “intensive” services across both medical and behavioral health contexts, differences in clinical training may have led to variation in how respondents interpreted these categories.

Additionally, our survey design set certain boundaries that shaped how specific faculty-resident interactions were described. For example, our study did not distinguish between residency-sponsored social events (eg, formal gatherings where all residents are invited) and informal or ad hoc events involving select residents and faculty. The survey item on comingling was intentionally broad, capturing the general presence of social interaction outside of the formal curriculum rather than evaluating the structure or inclusivity of specific events. While we acknowledge that the context and inclusivity of social interactions may influence the perception and impact of dual relationships—particularly around issues like favoritism, exclusivity, or blurred boundaries—that level of detail was beyond the scope of our current survey design. This generalization represents a deliberate delimitation of the study: Our aim was to map general patterns of dual relationships rather than to evaluate the nuanced quality of each interaction. Future research would benefit from more granular distinctions between types of social engagement.

The composition of our sample also reflects certain limitations in our recruitment strategy. Our initial outreach through the FREIDA database—targeting program directors— could have contributed to a higher proportion of physician faculty and faculty in leadership roles. To increase representation from nonphysician disciplines, we supplemented recruitment through targeted STFM listservs, specifically the Families and Behavioral Health Collaborative and the Pharmacy Collaborative. While we considered broader STFM membership outreach, we prioritized these specialized groups to ensure the inclusion of interdisciplinary faculty whose roles in residency education might otherwise be underrepresented. Nonetheless, the resulting sample may not fully reflect the diversity of faculty roles across all family medicine residency programs. Future studies could expand recruitment through more general listservs and national faculty databases to further enhance representativeness.

Managing these tensions and amorphous boundaries requires broader adoption of, and adherence to, policies regarding relationships between residents and faculty. These policies and ethical guidelines could be adopted at the clinic, medical school, and professional association levels. At the broadest level, AMA could update its current Code of Medical Ethics to provide more guardrails for faculty and trainee provision of health care. ACGME and LCME could assist by adopting ethical guidelines and promoting model policies for residencies and medical schools. STFM and the Association of Family Medicine Residency Directors could develop model policies, workshops, and web-based curricula with specific scenarios to provide ongoing faculty development on this topic.

Researchers could further investigate roles and relationships between faculty and residents:

• Replicating this and other similar research from the perspective of residents. What are their experiences, preferences, and concerns?.

• Analyzing the policy documents that exist in residencies and medical schools.

• Studying the impacts that these multiple role relationships have on residents, faculty, and programs.

• Comparing multiple role relationships at residencies of the various medical specialties.

• Investigating residency support groups and how these might put faculty who run them in formalized dual role relationships with residents.

• The qualitative question introduced themes about antecedents and outcomes of boundary crossings. These themes could be studied as hypotheses in future research.

Roles and Relationships Between Residents and Faculty: Choosing the Appropriate Hat to Wear. Presentation at the Society of Teachers of Family Medicine Annual Conference, Salt Lake City, Utah, May 4, 2025.