— SPECIAL ARTICLE —

Avoiding Fumbles: Online Patient Handoff Training

Jack Wells, MD, MHA | Dena Higbee, EdS, MS, CHSE | Jen Doty, BSN | Elaine Louder, BS

PRiMER. 2020;4:32.

Published: 10/29/2020 | DOI: 10.22454/PRiMER.2020.984649

Abstract

Introduction: The COVID-19 pandemic required rapid curriculum adaptation to online delivery. Given the importance of accurate clinical patient handoffs, we adapted simulation-based medical student training in clinical patient handoffs. We scored the accuracy of the information students presented. We also elicited student feedback to determine their perceptions of the event and their evaluations of the effectiveness of the training.

Methods: Twenty-six third-year medical students participated online via Zoom. Students participated in groups of three or four students. They sequentially encountered a standardized patient. Clinical information and physical exam findings were handed off from student to student until the encounter was complete. The student group then debriefed with faculty. Students were evaluated based on the proportion of clinical information handed off to the following student. Students also evaluated the training session.

Results: The first student handoff included 73.4% of the available information. In subsequent handoffs, the percentage fell to 43%. All students said they felt the training was helpful in practicing patient handoffs and interactions with colleagues. Negative student comments focused on perceived deficiencies in session planning and standardized patient training.

Conclusions: This rapidly developed simulation session demonstrated that clinical training in patient handoffs can be adapted to an online environment. In order to ensure success, faculty should carefully consider logistical adjustments required to transition from a patient contact setting to an online environment. Meticulous preparation and attention to detail will ensure that training is successful.

Introduction

The COVID-19 pandemic necessitated the rapid transition of clinical teaching to online delivery. Medical schools faced the challenge of adapting to noncontact teaching, and prioritizing curriculum adaptations. We prioritized medical student training in patient handoffs. The American Association of Medical Colleges (AAMC) has identified clinical case presentation as an entrustable professional activity.6 Since clinical handoff training in medical schools is often lacking,1-3 we adapted medical student training in clinical patient handoffs to an online setting. Medical errors can result from inaccurate handoff information,3,4 therefore medical students should receive training and experience in presenting clinical information.5,6 Medical students at the University of Missouri-Columbia School of Medicine learn patient handoff skills in simulation sessions with standardized patients (SP). We adapted these to an online format. We scored the amount and accuracy of the information students presented. We also elicited student feedback to determine their perceptions of the event and their evaluations of the effectiveness of the training. We submit this description of a rapid adaptation of a live simulation session to an online setting.

Methods

Third-year medical students in the surgery clerkship participated in a patient handoff simulation. The simulations used the Zoom video communication platform. The SP presession training included usual appropriate history information. Additional format-specific training included describing physical findings verbally when asked. 

Encounters consisted of a 30-minute online encounter with a SP complaining of abdominal pain, followed by a 15-minute debriefing. A faculty member monitored and scored all encounters and participated in the debriefing.

The students divided into groups of three or four. The first student obtained the history and presented to the second student. The second student performed the examination by verbalizing physical examination maneuvers, such as abdominal palpation or cardiopulmonary auscultation. They then presented the history and physical to the third student. The third student interpreted lab values, and consulted with the first two students to develop a differential diagnosis. The third student then presented the history, physical, and lab data to the fourth student who concluded the case with the patient and did not do a formal presentation. In a three-person group, the third student did not do a presentation, but did finish the session with the patient. During the encounters, students were in a waiting room until their turn. Following their encounter, all students returned to the waiting room. Finally, all students returned to the live session for a group debriefing with faculty.

The scoring tool is shown in Figure 1. Items on the checklist were marked if they were identified in the patient interview and simulated physical examination, and as they were relayed in the checkout. Each checkout was scored, and the results were recorded in Excel. The number of items transmitted in each checkout were scored as a percentage of the number of items available. The number of available items increased as the case encounter progressed with more information added. The number of items conveyed in checkout could vary between sessions depending on the number of students in the group. Students completed a survey evaluating the session. The University of Missouri Institutional Review Board designated this study exempt.

Results

Twenty-six medical students participated. All students participated in each step of the simulation. Overall, students presented less information as the session progressed. The results are shown in Table 1. Information available with each student encounter increased in each step with the addition of physical findings and laboratory information.

Following the event, students received a survey evaluating the session. The survey consisted of four questions rating the session scored on a Likert scale, followed by a section for comments about the session. The survey had a 50% response rate (Table 2). This may have been because the surveys were sent out 1 day after the event. The students who failed to respond were not resurveyed. 

Most of the students responding said they felt that the event was helpful in practicing patient handoffs, and in interacting with colleagues. Two students felt that the sessions were not helpful (Figure 2).

Student comments regarding the usefulness of the event were mixed. The comments reflect a perception of inadequate SP preparation for the session. Students also felt that they were not well prepared and had poor understanding of expectations. Students also felt that they were given insufficient information about the cases prior to encountering the patient. Students also expressed uncertainty in eliciting physical findings. They also felt that the SPs appeared less prepared than for live encounters, and seemed uncertain in responding to some questions. A likely reason for these comments could be the relatively short preparation time for this session and the setting, which is different than the students and the SP routinely use.

Conclusions

Online SP encounters can provide medical students practice with clinical patient handoffs. Consistent with prior research,7 the fidelity of the information presented decreased with time and increasing number of handoffs. This decrease may be due to sequential addition of information, or uncertainty in the online setting.

Successful online adaptation of live teaching requires planning. This session was adapted to an online format rapidly. In planning such sessions, presession learner briefings should specify the process, procedures, and anticipated flow of the session. Appropriate procedures, such as asking the SP for responses, verbalized physical examination maneuvers, and requesting laboratory data, should be clear to the learners. SPs should also know how to respond appropriately. They should clearly understand how to provide historical information and to provide physical finding information.

Our session had several limitations. It was rapidly prepared with little on-site support, due to simulation center staff work restrictions. As a result, learners perceived that the SPs were not adequately prepared to provide information. Another limitation is the low number of student participants and low number of responses to the post session survey. The inability to perform physical examinations is a limitation and can significantly decrease the fidelity of the experience. This setting could be very effective in training in a scenario involving cognitive management of conditions and not requiring physical examination. 

Clinical education in case presentations can occur online. Faculty should consider logistical adjustments required to transition from a patient contact setting to a virtual environment. Meticulous preparation and attention to detail will help ensure that training is successful.

References

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  2. Davis R, Davis J, Berg K, et al. Patient Handoff Education: Are Medical Schools Catching Up? Am J Med Qual. 2018;33(2):140-146. doi:10.1177/1062860617719128
  3. O’Toole JK, Stevenson AT, Good BP, et al; Initiative for Innovation in Pediatric Education-Pediatric Research in Inpatient Settings Accelerating Safe Signouts Study Group. Closing the gap: a needs assessment of medical students and handoff training. J Pediatr. 2013;162(5):887-8.e1. doi:10.1016/j.jpeds.2013.01.045
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  5. Melvin L, Cavalcanti RB. The Oral Case Presentation: A Key Tool for Assessment and Teaching in Competency-Based Medical Education. JAMA. 2016;316(21):2187-2188. doi:10.1001/jama.2016.16415
  6. Association of American Medical Colleges. Core Entrustable Professional Activities for Entering Residency (Updated). https://www.mededportal.org/icollaborative/resource/887. Accessed May 19, 2020
  7. Jensen AM, Sanders C, Doty J, Higbee D, Rawlings AL. Characterizing information decay in patient handoffs. J Surg Educ. 2014;71(4):480-485. doi:10.1016/j.jsurg.2013.12.002

Lead Author

Jack Wells, MD, MHA

Affiliations: Department of Family and Community Medicine, School of Medicine, University of Missouri, Columbia, MO

Co-Authors

Dena Higbee, EdS, MS, CHSE - Shelden Simulation Center, University of Missouri-Columbia

Jen Doty, BSN - University of Missouri-Columbia

Elaine Louder, BS - University of Missouri-Columbia

Corresponding Author

Jack Wells, MD, MHA

Correspondence: M245 Medical Sciences Building, Department of Family and Community Medicine, School of Medicine, University of Missouri, Columbia, MO 65212. 573-999-6502. Fax: 573-642-3015.

Email: wellsjack@health.missouri.edu

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